Reporting & Awards

Reporting

Essentially there are two types of reports: Narrative (your story, what was done in your own words) and Impact (hours spent, money donated).  Both types of reports should be submitted at the end of the year.

Year-End Report Forms

The impact numbers (hours volunteered or spent during projects, money donated, etc.) may be reported using these forms:

Forms for Unit Members

Using the calendar year indicated on the MEMBER Year-End Impact Numbers Report:

  • Each time you volunteer for your Unit, Church, or Community organization, track your volunteer hours and resources ($$$) spent using the ‘Tracking Form’. If you don’t know the exact amount of time, dates or ($$$) spent, use your best estimate.
  • Each month – Enter your hours and resources spent on the ‘American Legion Auxiliary Tracking Form-MEMBER’ sheet. This will help organize your volunteering into specific categories in preparation for your Unit President’s ‘Unit Year-End Impact Numbers Report’.
  • At the end of the Auxiliary (administrative) year – enter your ‘year-end totals’ on your ‘MEMBER Year-End Impact Numbers Report’ and give your forms to your Unit President.
  • DEADLINE: APRIL 1 – Submit your ‘Member Report’ to your Unit President.

Forms for Unit Presidents only

  • Make enough copies of the tracking forms for each of your Unit members. Ask each member to keep track of their volunteer hours and resources ($$$) spent.
  • Complete the ‘Unit Year-End Impact Numbers Report’ using the ‘Member Reports’ from each of your Unit members.
  • DEADLINE: APRIL 15 – Submit your ‘Unit Year-end Impact Numbers Report’ to your District President no later than April 15.

Contact information for District Presidents and Department Chairmen

Note to Unit Presidents – If your Unit hosts a special event such as a fundraiser for a specific veteran’s program or cause, ‘toot your horn’ and submit a Narrative Report (written as an article), along with pictures, video, identifying the participants, leaders, etc.  Don’t wait until the end of the year to do so…do it right away.  Submit your narrative reports to your District President, Department Chairmen, and the Department Office.

Note to Unit Presidents – Every Unit has a member who goes above and beyond what might be expected when doing work related to veterans and their community. They probably do not seek or may not receive many accolades for their efforts.  Think about who in your unit fits that description and nominate them for a  ‘Unit Member of the Year’ award.  Forms are available at the bottom of this webpage.

Send your unit’s nomination for 2024 Unit Member of the Year Application no later than May 1 to:

Heidi Wakefield, Department Leadership Chairman (Contact List)

Forms for District Presidents Only

  • ‘DISTRICT/COUNTY Year-End Impact Numbers Report’ Form. This form is for District Presidents only to track their units.  Compile unit forms and report to the Department Chairmen, Department President and Department Secretary.  Year-end reporting is Due by May 1st to the Department Office.
  • Also available as a Word or Excel file at www.ALAforVeterans.org
  • The Department Office will email a copy of your District report with narratives to each of the Department Chairmen.
  • NARRATIVE FORM 2024

Contact information for District Presidents and Department Chairmen

  • Remind each of your Unit Presidents that you need their ‘Unit Year-End Impact Number Reports’ no later than the DEADLINE: APRIL 15.
  • Complete the ‘DISTRICT/COUNTY Year-End Impact Numbers Report’ based on the reports you receive from your District’s Units.
  • DEADLINE: MAY 1 – Submit your ‘DISTRICT/COUNTY Year-End Impact Numbers Report’ to submit one copy to the Department Office.
  • Note to District Presidents – Your Impact Reports will be compiled for submittal by the Department Office to National Headquarters and inclusion in the Department Convention Report.  Please remember to forward unit narrative reports to the Department Office or write up your own narrative report including these unit activities.
  • Note to District Presidents – Remember to submit outstanding Units and Unit Members for Department and National recognition. Information at the bottom of this webpage.

Information for Department Chairmen

  • Year-End Reports – DEADLINE IS:  MAY 15
  • Submit a ‘Year-End Narrative REPORT’ to your respective Northwestern Division Chairman no later than MAY 15. This report should include highlights of successful projects submitted by Units and District Presidents.
  • Submit a copy of your ‘Year-End Narrative Report’ to the Department Office no later than the Deadline of MAY 15.
  • Note to Department Chairmen – Remember to submit outstanding Units and Unit Members for Department and National recognition.
  • NARRATIVE FORM 2024

**All Department Chairmen – There is no requirement for mid-year reports for the current administrative year.  These were typically done in late December/early January.

 Awards

There are many awards available. To receive an award, units and members need to apply for them. Submitting a report does not mean the unit/member is also applying for an award.  The National website has awards listings available at Forms.  Please also check with specific Department Program Chairmen if you wish to apply for an award.  They will help you get items submitted to the National office.

 

Unit Member of the Year –  Applications on the Leadership webpage

Servicemember of the Year  – Applications on the  National Security webpage

Membership Award – Application on the Membership webpage

Please visit the National Website at ALAforVeterans.org for other specific awards

 

 

 

 

 

 

 

 

 

 

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